Art Grant Q&A

1. How will my art be placed on the mountain?

City Planning handles all placement requests and will work with you to place your art on the mountain. If you have any questions for the City Planners, please e-mail them at:

2. What are the most important factors the art grant committee considers?

Your budget is your friend. A good project applicant will have thoroughly researched their material, transportation, and miscellaneous costs, which will reflect in a well-itemized budget.
Use our Art Grant Budgeting Tool

Beyond that, a good application will clearly show that the artist(s) have thought through every aspect of their project. So please take your time to be comprehensive in your responses on the application. 
See our Sample Application

3. How much of the projected cost of a project will YOUtopia generally fund?

There is no hard and fast rule, but as a general guideline, we have been known to fund 50-60% of the total cost of projects. We RARELY fully fund a project, and do expect artists to contribute to their work monetarily.

4. What are the requirements to fulfill my end of the bargain if I’m funded?

Finish your art! Once on the mountain, the art curation committee will visit your project and ensure it reasonably fulfilled what you put in your application. Artists that fail to deliver their project to the mountain will risk denial for future funding requests, and we will request that any grant issued be returned. We are flexible and understand that life happens, so we ask that you be forthright and communicative with any issues regarding your project. Our expectation is that you should have your art set-up on the mountain by Friday afternoon at the latest. Ideally, your art will be set-up by Thursday morning.

5. What kind of budget items are not covered by grants?

Food, drink, and wages paid to artists are NOT permitted in any funding request. We rarely, if ever, fund requests for promotional materials. If you’re a sound or theme camp, we will not fund the purchase of sound equipment. Read more at: Art Grant Restrictions

6. How are reduced price artist tickets being handled this year?

The Art Grant Committee has a limited number of Scholarship Tickets to give to artists, so we will offer one Scholarship Ticket to the lead artist on the project (If you can afford a full price ticket, please purchase one - this will help us fund more art, and new artists! We encourage all artists and volunteers on projects to purchase a ticket as soon as possible, as there is no guarantee that we will be able to fulfill all requests made via the Scholarship Ticket Program). If you would like additional Scholarship Tickets for essential crew members, please have them fill out a Scholarship Ticket application.

PLEASE NOTE: There are no guarantees for additional tickets and are pending until approval.

7. Will I receive car camping passes or in-camp car passes with my grant?

Due to the increasing size of the event, In Camp passes will be limited. A number of factors go into deciding how many in-camp car passes are distributed. These include size and total number of camps and art that register for placement, and where you end up getting placed. However, every camp and project that is placed will NOT automatically include a car pass. Consider alternate possibilities such as sharing storage/lock-up space with a neighboring camp, or creating a locking bar/box/cabinet for your storage needs. Car camping, like RV parking, is located ONLY in a specific designated area of the event. Cars that remain within theme camps are intended as storage, not as car camping (we understand that you may sleep in your storage vehicle, but being part of a theme camp is different from car camping). Remember that there is a difference between a car camping pass (which you must purchase) and an in-camp car pass (which you must purchase after approval and only on an as-possible basis). All in-camp car passes must be approved by City Planning prior to distribution. All other cars must be parked in the parking lot once unloaded.

8. What about RV’s or Large Trailers?

If you need a large trailer as a support vehicle for your art piece, please submit an RV Placement Application to City Planning and we will do our best to accommodate you. However, we cannot guarantee space due to potential placement issues.

As for RV’s, this year, we are only selling RV with HOOK UPS passes in the general sale and those passes are for AREA 1 ONLY. Each RV will be assigned a designated space by City Planning based on the dimensions of your RV (questions will appear when you purchase your RV with HOOK UP pass). Hook-ups provide both electricity and water (NO grey water hook-ups).

All other RV’s without hook ups must submit this application to City Planning if you wish to purchase a “Theme Camp RV” pass or “Placed RV” pass (not in Area 1) ($150).

Once approved by City Planning, a special ticket link will be sent from Ticketing & Will Call to purchase an RV pass. NO RV PASSES WILL BE SOLD AT THE GATE.

If you wish to have your RV at the event, but do not need hook ups, and are not part of a Theme Camp - you can still apply for a Placed RV pass with this same application. Applications will be reviewed on a first come first served basis until the number of available RV passes have been sold (approx. 50).

PLEASE NOTE: All decisions regarding approval or placement by City Planning are final.

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