Event & Venue Policies
RESPECTING THE EVENT AND ITS ATTENDEES
RESPECTING THE EVENT AND ITS ATTENDEES
These regulations and guidelines for safety apply to all YOUtopia attendees. Please read carefully and understand that these policies are in place as safety precautions to guarantee the security, enjoyment, and participation of YOUtopian patrons.
The Safety Team is made up of four teams, each with its own set of responsibilities. But we’re ALL here to keep YOUtopia as safe and enjoyable as possible so never hesitate to ask any of us for help. If someone else is better suited to the task at hand we’ll contact the right person.
Rangers are participants who volunteer a portion of their time at YOUtopia in service of the safety and well-being of the community. They can be identified by their khaki attire which will be labeled “RANGER”. Rangers are non-confrontational community mediators, providers of reliable information, facilitators of public safety (with the expectation that everybody read the back of their ticket, of course!), and navigators of the edge of chaos. Day or night, pairs of Rangers can be found walking through the Event, engaging with the community, enjoying the art, and they are always ready to help you sort things out. We love and respect what they do for us. Please be respectful in your interactions with them.
Fire Safety team makes sure that any use of fire, be it for performance, sculpture, cooking or heating, is done in a safe and considerate way. The Fire Safety team inspects and certifies (or not) IN ADVANCE all fire art and performances at the event, and are there to address any fire concerns you may have. If you plan to use fire in art or cooking, or have a generator or heat source of any kind at YOUtopia you must be familiar with the relevant policies which can be found here: Fire & Heat Source Policy, Fire Performance Policy, and Generator Policy.
Professional and trained volunteer medical staff are available 24/7 during the Event. The team can deliver first aid, provide advice and save your life in an emergency! If you need medical attention and can safely get to Medical HQ please do so. In case of a medical emergency, or if you cannot safely get to Medical on your own, flag down a Ranger or Event staff with a radio or send someone to a Safety HQ and Medical will be dispatched to your location.
Alongside our Medical HQ, we have a professional crisis intervention team, which works collaboratively and are present to support Harm Reduction efforts in our community.
Our security staff is a professional team familiar with our Event and culture. They are here to help maintain the security of the landowner’s and Event’s property and to handle the often unpleasant task of ensuring that the Event is only populated by ticketed participants. They also have radios and can get the right folks dispatched to your location if you need safety services. Please be respectful in your interactions with them–they are here to help keep us safe.
PLEASE READ this section. Then jump to the specific section you are interested in, whether it be cooking, performance, or generators.
It is imperative that all participants take fire risk seriously and use fire, heat sources and fuels with caution. Prevention is essential! The lives you save could be your own, your friend’s and your community’s.
All use of fire or heat sources (including fire art, propane fire pits, cook stoves and jet-boils, and heaters of any kind) at YOUtopia is subject to appropriate safety considerations including weather, wind strength and direction, and other environmental factors.
All participants using fire or heat sources MUST have adequate fire suppression equipment on hand and be present until their fire/heat source is extinguished and cold.
Fire spinning or other fire art performances are NOT allowed during any RED FLAG period.
In addition, our on-site fire crew shall monitor fire weather continuously throughout the course of this event. The following conditions prompt a safety review:
Conditions are evaluated and if deemed unsafe, all open flame except for propane or white gas cooking stoves will be prohibited.
YOUtopia 2023 event space is in a high fire risk area. Open fire pits are limited to UL approved, propane fire pits and BBQs / Stoves.
All fire pits and BBQs / stoves must be protected from tipping or falling (if necessary).
USE COMMON SENSE. If the device or activity may create an unintended fire, please don’t do it.
If you have questions regarding use of certain products, please seek advice from our fire safety team at email@example.com.
Fire effects art (flame effects as part of a fixed sculpture, poofer, or art car) is highly encouraged at YOUtopia 2023.
All Flame Effects must be constructed in such a way as to meet or exceed applicable laws, codes and industry standards.
The National Fire Prevention Association (NFPA) publishes numerous codes and standards for the construction and use of LP-Gas systems, including:
NFPA documents are available for viewing and purchase on the NFPA website and should be reviewed by all Flame Effects artists.
Flame Effect Operators
Flame effects operators and assistants must be 21 years of age or older and be trained in the use of fire extinguishers. Operators and assistants must wear fire resistant clothing while operating flame effects.
No carelessness, negligence, or unsafe conditions with flame effects shall be tolerated. Do not drink, take drugs, or smoke when working with flame effects.
An appropriate audience safety perimeter (and performer’s safety zone if applicable) shall be established well in advance of flame effects operation and must be approved by FAST. Because of the variety of artwork that incorporates flame effects, a member of FAST will help you determine the correct perimeter distance.
In any case, a 20′ zone around the flame effects must be kept free of all combustible or flammable materials, and nothing should overhang this zone.
Only people familiar with the safety considerations and hazards involved are permitted to connect/disconnect LP-Gas tanks, or to do liquid fuel filling. Wearing personal safety gear (glasses, gloves, etc.) during liquid fuel filling is required.
Daily Safety Check
A daily safety check of all flame effect components and connections is mandatory before operation begins. Never start operation of a flame effect until the daily safety check is completed. If a safety hazard is identified either during the safety check or during operation, the Fire Safety Liaison must delay or halt operation until the hazard is corrected.
Never light a flame effect until all performers, safety monitors and participants are in place and ready. Never operate a flame effect in such a way that it poses a danger to people or property.
Attending to Flame Effects
Flame effects must never be left unattended. The winds in the desert are highly variable and may create havoc in a poorly monitored installation. Any flame effect found running unattended will be shut down. Egregious and/or repeat offenses will result in the confiscation and/or disabling of the effect.
No Smoking or Open Flame
ABSOLUTELY no smoking or open flame within 10 feet any storage area where flammable liquids or fuel gases are stored. All fuel and flammables must be stored in approved containers which must remain closed except when filling or dispensing, or when connected to a system for use.
Material Safety Data Sheets
MSDS for any hazardous chemicals used in the construction or operation of the flame effect must be kept at the installation, so they are available to guide clean-up activities in case of a material spill, and to provide to emergency medical personnel in case of accidental exposure.
All recreational fire must be in the presence of the Fire Art Safety Team. Our location will migrate across several locations so come find the flames and join our flow! Approved spots will be near major intersections or close to Center Stage. No lighting up on your own!
Please JOIN us! Only designated areas are available for fire spinning. Fuel and safeties will be provided. All fire props must be INSPECTED before use. Free do-it-yourself community tool repair and supplies will be available. Spinners must be sober and able to control their tools. Please respect our comfort level.
The Event does not provide power to participants or camps. However, you may use your personal generator if you follow the guidelines and safe practices.
All generators should be in good working order and placed at least 10 feet from any enclosed space (e.g., tent, RV, etc) to avoid Carbon Monoxide (CO) build up and associated injuries / death. In addition, all generators should be at least 10 feet from any combustible material (e.g., fuel cans, brush, etc) and must be on mineral earth or elevated above the ground in a safe manner. A fire extinguisher MUST be in plain sight and easily accessible.
How loud is your generator? Many generators are loud and if yours is, as a courtesy to yourself and your neighbors, please incorporate sound baffling in your generator plans. If this is your first time baffling a generator please remember to use fire retardant materials in the lining and allow enough breathing room to prevent your baffle from becoming tinder. A properly baffled generator can be placed wherever the Fire Safety team requires it without the noise keeping you, your campmates, or the neighbors from complaining.
THESE GUIDELINES AND EXPECTATIONS APPLY TO ALL PARTICIPANTS WITH A CAMERA, REGARDLESS OF BEING ON THE YOUTOPIA MEDIA TEAM OR NOT.
Photographers sometimes witness emotional moments, romantic connections, compromising / adult situations, and minors at play. These are all things that have to be considered with very special care. When capturing an emotional / romantic / compromising moment, please attempt to get an ok on the photo, while respecting the moment and the privacy of the subjects.
It is easy to get caught up in a moment and lose yourself in your composition, but it is important to remember that your subject deserves a say-so in whether or not they are captured. In candid moments, this isn’t always possible, but there is no reason you shouldn’t approach the person or group afterward and show them the photo you’ve taken, and get an ok from them!
Please respect the rights of others to do what they want without the fear of their image being used in a manner that might embarrass or injure them in any way. The following guidelines should be followed.
PLEASE BE ADVISED
ALL LOCAL STATE AND FEDERAL LAWS APPLY at YOUtopia and may be enforced by law enforcement officers at the Event. Responsible alcohol use is permitted for adults 21 and older. USE OR POSSESSION OF ILLEGAL DRUGS MAY RESULT IN ARREST. Drugs, whether legal or illegal, can be dangerous on their own, and, like any city, YOUtopia is not immune from the dangers of intentional and unintentional assault involving drugs and alcohol. Given these realities, YOUtopia and its partners in health and safety, including law enforcement, believe in the importance of harm reduction when it comes to drugs and alcohol at our Event.
The highest priority of harm reduction is to mitigate the dangers of assault or accidental overdose. Even doses of drugs that are not physically dangerous, including legal prescriptions, can be psychologically harmful or overwhelming if taken unknowingly. Here are some important points to remember:
Remember, YOUtopia is our community, and we need to look out for each other.
NO HANDHELD OR HIGH POWERED LASERS
Handheld lasers are not permitted at YOUtopia. DO NOT bring them. This policy is in line with nearly all major events and festivals in the U.S. and Europe.
Mounted lasers are only permitted on art pieces, or in Theme Camps if they comply with specific restrictions. If you have plans to include a laser in your art, art car or Theme Camp you must disclose your plans in detail – including all complete specific details related to the lasers you plan to use in your art grant and/or placement applications. Relevant applications will be forwarded to the Safety Team for review and further communication.
Unsafe laser installations will not be permitted to operate at YOUtopia. If you see a laser you feel is being operated unsafely please contact a Ranger, Security or Safety HQ as soon as possible and report the location of the laser.